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Accounting Clerk job description
Job Summary-Accounting Clerk job description
Provides accounting clerical work involved in maintaining and reviewing financial and statistical records for a program or work unit.
Main responsibilities- Accounting Clerk job description
Planning and Preparation:
1. Reconciles and monitors budget.
2. Assists with audit preparation and response.
3. Assists programs with compliance to fiscal operations.
4. Coordinates and manages events including logistics, catering, registration and presenter contact and contract.
5. Coordinates event planning with other staff.
6. Establishes, maintains and purges files; retrieves information, files and other records.
7. Works with department support staff and assists in ensuring smooth work flow.
Implementation:
1. Produces; processes and reviews department records, including accounts payable and receivable, program files and contracts.
2. Monitors disbursements against authorized budget; processes invoices, miscellaneous billings and payment requests; reviews year-end balances and encumbrances and reports results to the director and program staff.
3. Creates and processes purchase orders for requisitions.
4. Prepares and inputs fiscal transactions from invoices and purchase orders.
5. Maintains a vendor file.
6. Prepares and posts journal entries.
7. Prepares periodic fiscal reports including payroll, cash flow and projection worksheets.
8. Claims contract/grant funds from various sources and supplies detailed reports on revenue and expenditures.
9. Manages cost allocation process for programs, which includes distribution/re-distribution of salary, benefits and other program costs quarterly.
Assessment and Use of Assessment Information:
1. Collects and generates data, records and reports; summarizes information for use by program staff and director.
2. Researches fiscal concerns and problems and presents options for resolution.
Communication
1. Drafts, edits and prepares letters, reports, memos, and forms that are well organized and grammatically correct.
2. Communicates clearly and effectively in a variety of situations, including difficult ones, with ESD staff, school staff and the public.
3. Screens and routes telephone calls. Takes accurate messages and directs inquiries to appropriate staff, programs, agencies or vendors.
4. Communicates program information to a wide range of audiences using a variety of tools and formats.
5. Serves as accounting resource for staff.
Professional Leadership and Conduct:
1. Identifies professional strengths and limitations and sets and meets performance goals.
2. Creates a positive work environment by:
a. Tolerating others' points of view
b. Soliciting input from others
c. Resolving conflict at the lowest level possible
d. Responding effectively to crisis situations
3. Follows ESD procedures, especially as outlined in the Staff Handbook, and assists support staff to do the same.
4. Works closely with peers to strengthen departmental teaming in order to accomplish common goals.
5. Orients new staff in procedures and practices.
6. Must bring issues of non-compliance to the attention of the District.
Marginal Duties and Responsibilities: Performs some or all of the following tasks. Other duties may be assigned.
1. Assists staff at conferences; assists at other WESD functions as necessary.
2. Performs special projects.
3. Takes and transcribes minutes at various meetings.
4. Makes photocopies.
5. Faxes documents.
6. Files.
Knowledge, Skills and Abilities-Accounting Clerk job description
Education and/or Experience:
High School Diploma or equivalent (GED) and two years' experience in general accounting. Associate's degree (A.A.) or equivalent from two year college or technical school preferred; or equivalent combination of education and experience.
Interpersonal Skills: Works well with others. Focuses on resolving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and contributes to building a positive team spirit.
Language Skills: Ability to communicate fluently in English, verbally and in writing. Ability to communicate fluently in Spanish preferred. Ability to effectively present information and respond verbally and in writing to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to read and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to compute rate, ratio and percent and to create and interpret bar graphs.
Reasoning Ability: Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills: To perform this job successfully, an individual should be proficient with word processing, database, accounting, and payroll software, Internet and e-mail. Other Skills and Abilities: Ability to type at least 45 words per minute.
Confidentiality: The employee maintains the integrity of confidential information relating to agency records and data, students, families, colleagues, or District patrons. The employee uses or relays personal and agency information only in the course of performing assigned responsibilities and in the best interest of the individuals involved.
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