Accounts Receivable Administrator job description

The purpose of this position is to provide a proactive and positive accounts receivable function to ensure debtors’ accounts are maintained in the ledger and weekly and monthly payment terms are met, thereby contributing to the overall financial health of the co.

Accounts Receivable Processing

1. Ensure the prompt and accurate input of accounts receivable data into the financial system involving:
• Printing invoices and credits on a daily basis and sorting for mailing;
• Issuing sundry invoices and credits where required;
• Process inwards funds received by various means (including cheques, cash, eftpos, credit card, direct credit and direct debit, and allocate on an accurate and timely basis.
2. Complete debtors’ accounts and other reconciliations as required, ensuring financial data is accurate.

Account Management

For specifically assigned accounts and/or groups of accounts, undertake the complete accounts cycle, including:
• The preparation and delivery of statements, as required;
• Allocation of payments received;
• Following up of unpaid invoices;
• Handling claims, including entering into the rebate database, collation of appropriate back up documents and distribution to sales staff, receiving back approved claims and processing credit notes, updating the claims database with credit note numbers and/or declined notes.
• Completing filing and customer enquires;
• Following up with sales staff for unreturned claims and/or customers for problem resolution.

• Reporting to the Finance Manager on any outstanding issues.

New Accounts

1. Assists with the application process by:
• Credit checking new account holders;
• Preparing new account forms for sign off and forwarding them to the Credit Controller;
• Entering appropriate information into Masterpack.

Teamwork

1. Provide back up to Reception staff (approximately ½ hour per week on a roster, but also when required).
2. Undertake other tasks and/or projects, as required to support the wider Finance team.

Accounts Receivable Administrator job description