Administrative Assistant job description

 To provide effective administrative support to the Management team.

Organise post: take account of topic and priority; develop and maintain bring-up files.

Maintain Post Tracking Database.

Answer straightforward queries to written correspondence following guidance given.

Files management: Organise papers held by Management Team into appropriate files.

Maintain record of branch files held or sent to store.

Liaise with management over their diaries, arranging travel and meetings.

Book travel as requested by management team.

Record costs/ expenses and inform Manager. [cont right]

Organising of meetings, attendance to take minutes and recording/ tracking actions arising.

Sort to appropriate team/ person correspondence received at branch group email

Administrative Assistant job description

Check and record Branch invoices on financial system

Organise stores and periodic orders for stationery, envelopes and IT consumables

BASIC QUALIFICATIONS

* 2 years of college

* 1 year secretarial or administrative office experience

* Past experience working with Microsoft Outlook, Word, Excel, and PowerPoint

* Typing speed of at least 40 words per minute preferred

PREFERRED QUALIFICATIONS

* Detailed knowledge of MS Word: Creating, managing and troubleshooting templates and styles, inserting and manipulating images, and combining content from multiple sources

* Detailed knowledge of Excel: Creating, editing, and formatting charts, and combining data from multiple sources.

* Detailed knowledge of PowerPoint: Creating, editing, and formatting presentations, and applying styles.

*Acrobat: Creating PDF documents, creating and deleting thumbnails and bookmarks, extracting images, annotating PDF documents, and optimizing and distributing PDF files.
 
* Has strong oral and written communication, listening, problem-solving, and conflict and resource management skills and can work effectively with others.

* Effectively resolves problems and provides excellent customer satisfaction and internal customer relations.

* Experience with MS Project

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