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Contract Administrator Job Description
Job Summary-Contract Administrator Job Description
To act as the first point of contact providing day to day administrative support for our internal and external clients.
Responsible for all aspects of office administration including:
* Answer telephone calls and take appropriate action.
* Process incoming mail and pass to relevant persons.
* Process outgoing mail.
* Undertake photocopying, facsimile and document binding duties.
* General filing and management of office filing systems.
* Stationery, equipment and uniform ordering.
* Creation of new supplier accounts ensuring all relevant insurance and Health and Safety documentation is completed by the new supplier.
* Collation of Site Staff Time sheets and overtime sheets for payment processing.
* Typing and preparing documents.
* Arranging meetings, travel tickets, hotels, etc.
* Contractors sign-in passes, site induction sheets.
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Main responsibilities-Contract Administrator Job Description
Management Reporting duties:-
* Collation and preparation of all information required by Senior Contract Manager and Operations Manager, and Operations Team.
* Collate information required for monthly PMS report.
* Prepare daily, weekly and monthly reports for the contracts.
* Keep up to date records using excel spreadsheets using information supplied from the hospital Operations Team & Senior Contract Managers.
* Provide administration assistance with the day to day running of the Residential Accommodation Services.
* Maintenance of PPM and Compliance Tracker.
* Administration of the Damage Process.
Knowledge, Skills and Abilities-Contract Administrator Job Description
Essential
* Experience of providing customer service and developing productive working relationships with key customers and supplier.
* Very good written and oral communication skills.
* Understanding of MS Office-Word, Excel and Outlook.
* Able to create documents/reports/processes appropriate to the needs of the recipient.
* Ability to use initiative.
* People orientated & customer focussed, with attention to detail.
* Ability to follow and control processes accurately.
* Knowledge of computer databases and applications.
* Be able to demonstrate organisation ability, prioritising work load..
* Candidates should have a right to work in UK.
Desirable
* RSA level 1 keyboard skills or equivalent
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Contract Administrator Job Description
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