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To act as the first point of contact providing day to day administrative support for our internal and external clients.
Responsible for all aspects of office administration including:
* Answer telephone calls and take appropriate action.
* Process incoming mail and pass to relevant persons.
* Process outgoing mail.
* Undertake photocopying, facsimile and document binding duties.
* General filing and management of office filing systems.
* Stationery, equipment and uniform ordering.
* Creation of new supplier accounts ensuring all relevant insurance and Health and Safety documentation is completed by the new supplier.
* Collation of Site Staff Time sheets and overtime sheets for payment processing.
* Typing and preparing documents.
* Arranging meetings, travel tickets, hotels, etc.
* Contractors sign-in passes, site induction sheets.
Management Reporting duties:-
* Collation and preparation of all information required by Senior Contract Manager and Operations Manager, and Operations Team.
* Collate information required for monthly PMS report.
* Prepare daily, weekly and monthly reports for the contracts.
* Keep up to date records using excel spreadsheets using information supplied from the hospital Operations Team & Senior Contract Managers.
* Provide administration assistance with the day to day running of the Residential Accommodation Services.
* Maintenance of PPM and Compliance Tracker.
* Administration of the Damage Process.
* Experience of providing customer service and developing productive working relationships with key customers and supplier.
* Very good written and oral communication skills.
* Understanding of MS Office-Word, Excel and Outlook.
* Able to create documents/reports/processes appropriate to the needs of the recipient.
* Ability to use initiative.
* People orientated & customer focussed, with attention to detail.
* Ability to follow and control processes accurately.
* Knowledge of computer databases and applications.
* Be able to demonstrate organisation ability, prioritising work load..
* Candidates should have a right to work in UK.
Desirable
* RSA level 1 keyboard skills or equivalent
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Contract Administrator Job Description
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