Facilities Assistant job description

• Sorting internal/external post and distributing. This will include payslips and other confidential documents.
• Distribution of heavy boxes or packages from desks to reception or other departments for those members of staff unable to do so.
• Ensure all Health and Safety procedures are followed at all times by all building’s users.
• Collecting outgoing post, sorting, checking and franking ready for Royal Mail collection. Having regard for most appropriate and cost effective method of sending.
• Pro-active management of stationary hubs and central facilities. This must include close communication with the Receptionists to monitor stock levels.
• Making sure printer and photocopiers are in good working order; reporting faults and ordering supplies from Danwood/Ricoh; making sure toner supplies are sufficient and co-coordinating with Receptionist.
• Ensuring that reception is clear of incoming boxes, packages or letters that have not been collected.
• Covering reception when required
• Pro-actively monitoring general building and fittings maintenance.
• Keeping main meeting rooms together with the post room and its surrounding area tidy and clean.
• Fire warden
• Weekend working during office moves as required
• Creating new staff or contractor ID cards.