HR Secretary Job Description

Making full use of available IT systems and software packages provide a full secretarial service to include word processing, diary maintenance, collating of appropriate documents/information and arranging meetings for the Heads of HR.

Respond to queries and requests for information and draft responses to correspondence after appropriate research, maintaining confidentiality, good customer relations and quality of service. Co-ordinate the flow of correspondence to and from the Heads of HR and when applicable undertake progress chasing and follow up action.

Provide a customer service reference point on behalf of the HR Department. Maintain an efficient filing system, in conjunction with the main departmental filing system and to facilitate the exchange and maintenance of information between company staff and the HR Department.

Book venues, refreshments and equipment required for meetings organised for the Heads of HR. Attend meetings as minuting secretary as required. Collect the post for the HR Department. Order goods, stationary etc maintaining accurate records in support of the HR Business Manager.