Legal Secretary job description

 This is a key role which involves liaising between the Director of Legal Services and senior people within the Police Service,

 and other external organisations.

You will be expected to provide a full PA/secretarial service that includes diary management support and minute taking at meetings.

An experienced PA or secretary used to working for senior figures, you will be familiar with Microsoft applications and a competent copy and audio typist. Able to work on your own initiative or as part of a team, you should have excellent communication,

 minute-taking, planning and organisational skills, a high level of discretion and a strong customer focus.

Complete administration procedures

Ensure that all matters relating to the process of information are carried out in a prompt, efficient manner and in accordance with legislation, policy and procedure.

Comply with Health and Safety legislation 

Ensure that you show a duty of care and take appropriate action to comply with Health and Safety requirements at all times.

Maintain standards for the management of information

Maintain personal responsibility for collection, recording, evaluation, information sharing, review, retention and disposal of information in compliance with codes of practice and Guidance in the Management of Information, information security policy, procedures and legislation.

Maintain standards of professional practice

Ensure your behaviour complies with organisational values and organise your own work effectively to meet the demands of your role. Identify, implement and monitor development activities to enhance your own performance.

Make best use of technology

Make best use of technology in support of your role, ensuring correct operation and compliance with organisational and legal requirements.

Promote equality, diversity and Human Rights in working practices

Promote equality, diversity and Human Rights in working practices by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and contributing to developing equality of opportunity in working practices.

Work as part of a team

Work co-operatively with team members and colleagues, contributing positively and constructively to the achievement of team and organisational objectives.

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Administrative Support

Input, retrieve and present data using a computer

Enter information correctly using an appropriate computer system, in accordance with legislative requirements and Force policy. Retrieve and present information in a suitable format and supply to relevant personnel.

Maintain a record management system

Record, store and supply information in accordance with organisational policy and legislative requirements.

Manage and support diary events

Maintain an up-to-date diary of events and ensure that sufficient preparation is completed prior to attendance at events.

Organise and record meetings

Prepare, organise and record details for organisational meetings.

Photocopy, present and distribute documents

Photocopy and present documents in an appropriate format, complying with local requirements, legislation and organisational policy.

Prepare and print documents using a computer

Present information accurately and in an appropriate format using a computer. Comply with organisational procedures.

Legal Secretary job description

Managing the Organisation

Gather information to support action

Gather information from a range of sources in order to support action. Ensure the information is obtained ethically and in accordance with relevant legislation and policy.

Process telephone calls

Process information and enquiries sensitively and professionally in line organisational policy.

Provide customer service

Provide and promote service to customers in a professional manner in line with organisational policy and legislative requirements.

Legal Secretary job description