Marketing Assistant job description

The Marketing Assistant to the Central Marketing Team and will provide administrative support to the Marketing Director; as well as providing administration/coordination support to the greater Marketing Team. Additionally to this, they will lead/assist in a number of projects for the team.

Manage team members’ diaries and arrange meetings as appropriate. Ensure any documentation required for meetings is given to the managers ahead of time.

To organize any travel and hospitality needs including travel packs detailing meeting itineraries and travel details.

Departmental coordination: coordinate all aspects of the MC&A Leadership Group including setting up meetings, taking minutes, setting agendas, arranging inspirational speakers and setting up events as required.

Generate SAP POs, authorizing and processing resulting invoices. Process expenses.

Draft internal and external correspondence; prepare briefing papers, documentation and PowerPoint presentations for internal and external meetings. Ensure managers have any relevant documentation required for meetings.

Maintain budget spreadsheet (in consultation with the marketing finance director).
Manage the holiday and sickness records for the department.

Manage the business continuity plan for the department.
Deal with telephone enquiries, filter calls and use initiative to deal with routine queries wherever possible.

Play an active role in helping to research and prepare presentations.
Carry out projects as requested by Heads of Department.

Carry out ad hoc tasks to ensure the smooth running of the office.

KNOWLEDGE & EXPERIENCE

• Solid secretarial or administrative experience at a senior level with demonstrable experience of managing a constantly changing diary.
• Be able to prioritize and multi-task at a high level whilst remaining calm under pressure.
• Advanced knowledge of Outlook, Word, Excel and PowerPoint.
• The ability to work quickly to tight deadlines under pressure.
• Flexibility and a professional approach at all times.
• Possess a can do attitude with strong initiative.
• Ability to display initiative and proactively take on projects.
• Possess an interest to broaden skill set by taking on ad hoc roles outside of co-ordinator remit.
• High standard of accuracy and attention to detail with excellent written and oral English.
• Professional and effective interpersonal and communication skills.
• The ability to self-supervise in order to meet deadlines.
• Knowledge of WW systems advantageous (SAP, concur) but not essential.

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Marketing Assistant job description