PA to Director Job Description 2

Scope of the role – Key Accountabilities

Manage the Director’s diary, making effective use of his time. This will involve contact across the company, and with external agencies and individuals, at a high level. Includes scheduling and organising complex meetings (including telephone and video conferencing), arranging required rooms, equipment, hospitality and travel and transport. The post holder will be expected to be able to use their initiative and make judgements effectively, taking an active role in making sure the team works with the busy schedule of meetings and board papers.

Provide operational support for the Director. This will include managing email and the flow of paper, assistance with reports, presentations and correspondence, some information management including filing and some limited typing and assistance with the smooth running of the team.

Supporting the financial control framework. The is responsible for a range of projects including managing a number of significant external contractors. The post holder will provide administrative support to programme management as necessary. The post holder will also be responsible for conference organising and management as needed.

Working as part of wider operations team, PAs and team assistants work as part of a wider operations team to provide comprehensive professional support.

Responsibilities will include assisting with the preparation and distribution of board papers, ensuring meetings are co-ordinated across the Unit.

Scope of the role – Key Metrics

While there are no line management responsibilities, the job requires strong relationships across the company particularly with:
- the MD`s PA
- other team assistants
- key counterparts in the offices of senior executives

The job involves the logging, processing and active management of the purchase order across the whole of the Strategy team.

Administrative support will require the regular production and distribution of large packs of briefing papers.