PA to Director Job Description

Manage the Directors and other applicable team members diaries and arrange meetings as appropriate. To organise any travel and hospitality associated with this.

To get involved in ad hoc projects, therefore an interest and enthusiasm in Digital Media is desirable.

Deal with telephone enquiries, filter calls and use initiative to deal with routine queries wherever possible.

Provide general administrative support including: preparation of invoices to be paid, raising purchase orders, completing expense forms, filing correspondence, booking couriers and taxis, ordering stationary & photocopying as well as carrying out ad hoc tasks to ensure the smooth running of the office

Designing and producing PowerPoint presentations

Liaise with premises management on matters of accommodation and equipment

Play an active role in researching and preparing presentations

Provide support to Director and team in various ad hoc digital media projects that arise Manage the holiday and sickness records for the department

Manage the updating of the training plan for the department

Take minutes at the departments senior team meetings and liaise with senior management to ensure objectives derived from the meetings are met according to deadline

Identify and establish appropriate communication systems.

To comply with all relevant company safety rules, procedures and guidelines and to be aware of responsibilities under the company safety policy.

Strong relevant PA experience at a senior management level. This should include extensive diary management and travel arrangements

Experience of PA work in a media-based environment

Demonstrable interest in TV and digital media

Experience of working in a busy environment and to deadlines

Advanced MS Office skills especially PowerPoint

rapport with internal and external contacts

Excellent organisational skills and the ability to exercise initiative

Good team player with ability to manage busy and varied workload

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PA to Director Job Description