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Purchase Ledger Clerk job description
Job Summary-Purchase Ledger Clerk Job Description
KEY RESPONSIBILITIES
* 1. Responsible for a section of suppliers, internal and external. With little direct supervision, planning and organizing own workload to ensure all financial timetables are met.
* 2. Matching invoices with evidence of receipt using manual and computerised system
* 3. Registration of all invoices received in a timely and accurate manner.
* 4. Obtain authorisation for payment from General Managers where evidence of receipt of goods/service is not available in accordance with Standing Financial Instructions and Standard
* 5. Operating Procedures.
* 6. Applies appropriate in depth knowledge of VAT rules and discounted payments to check accurate accounting, reporting and payments/reclaims.
* 7. To provide induction training for new members of staff and to demonstrate activities/work practices to colleagues.
* 8. Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature.
* 9. Advising budget holders and managers on the accounting processes affecting receipting and ordering of goods.
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The main responsibility of the post is to ensure, under the supervision of the Senior Financial Accounts Assistant, the accurate and timely payment of creditors in accordance with company policy
Main responsibilities-Purchase Ledger Clerk Job Description
* 10. Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
* 11. Proposes improvement to office working procedures and practices.
* 12. Any other adhoc duties required within Creditors and Treasury sections
Knowledge, Skills and Abilities-Purchase Ledger Clerk Job Description
SKILLS AND ABILITIES
* a) Numerate
* b) IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets.
* c) Accurate
* d) Good communicator, both written and orally
KNOWLEDGE/QUALIFICATIONS/ TRAINING [UK qualifications]
* a) Educated to GCSE standard or equivalent
* b) 5 GCSE Grade C or over, including English and Mathematics (or equivalent)
* c) Detailed knowledge of Financial Accounts procedures
* d) AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
* e) Understanding of VAT legislation
* f) MS Office/Windows
* g) In depth knowledge and experience within a Financial Accounts environment.
* h) Working with spreadsheets and computers
PERSONAL QUALITIES
* a) Self motivated
* b) Able to work to deadlines
* c) Flexible
* d) Reliable
* e) Good team worker
* f) Ability to manage own workload
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Purchase Ledger Clerk Job Description
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