Recruitment Assistant

To provide a recruitment service from placing the advert to the offer of appointment.
To input and maintain accurate records on the Human Resource Database.
To provide administrative support
To provide other administrative support as necessary across the business

Provide an efficient recruitment service liaising with the appropriate Manager when necessary.
Maintain recruitment information on the Recruitment system, producing reports on activity as required.
Be the first point of contact for applicants calling the department with queries.
Ensure that documentation relating to the recruitment process for each specialty is kept up to date by liaising with the relevant Manager.
Ensure that job advertisements are placed to meet deadlines.
Book rooms for interviews and arrange refreshments for interview panel members.
Request references for candidates and reserve candidates in good time prior to the interview following up with a “chaser” telephone call if necessary.
Prepare interview packs for each of the interview panel members
Dispose of interview paperwork after one year, following the correct procedure for disposal of confidential documents.
Send out offer letters to successful candidates.
Maintain communication links with the Personnel Departments informing them of candidates successful at interview.

Ensure Equal Opportunities monitoring is undertaken for each episode of recruitment, producing a report for each one using the standard excel spreadsheet pro forma.

Archives leaver’s records on a monthly basis.

Receive paperwork from trainees and ensure that the documentation is distributed in good time prior to the date of the assessments

Provide administrative support to the Senior Recruitment and Selection Manager and the Recruitment and Selection Managers particularly when new posts are being established.

Work closely with the other Recruitment Assistants so that during incidents of sickness and annual leave cross cover can be provided.

Provide administrative assistance to other teams in the Directorate at times when they have a high volume of work.

Take part and contribute, where appropriate, in team meetings

Supporting the Managers around any administration relating to the Flexible Careers Scheme.

Inputting basic information onto Occupational Health Smart Cards.

Offer support to non medical recruitment, which may involve visiting Trusts/Universities and taking notes at meetings.

Qualifications and Training

NVQ level 3 in Administration, or equivalent experience
GCSEs in Mathematics and English Grade C or above or equivalent
Specific Knowledge and Skills
Knowledge and understanding of recruitment and selection processes for medical staff
An understanding of postgraduate medical education
Experience in organising and co-ordinating meetings, workshops and/or interviews
Ability to work effectively in a team
Ability to work within a framework of policy and procedure
Tact
Ability to deal with confidential information
Proficiency in Microsoft Office Applications
Good attention to detail
The ability to establish and maintain good working relationships with key stakeholders
Good written and verbal communication skills
Ability to work under pressure and to meet deadlines
Good organisational skills with the ability to work using own initiative
An understanding of the importance of customer satisfaction and how to achieve it