Sales Administration Analyst Job Description

The Sales Administration Analyst will have primary responsibility for the complete administration of the sales order process. Duties will include a direct interface with Sales, Manufacturing, Engineering, and Finance to review and validate quotes and customer documentation, coordinating with these functions within the Company to obtain approvals, maintain quotes, close open items in order to execute a contract, manage order entry, backlog maintenance, order fulfillment and invoicing.

Administer entire sales order process including:

 Maintain current and accurate customer files and information
 Liaison between Sales and other departments in the company to approve and close a purchase orders and contracts
 Prepare and process sales orders
 Maintain and track quotes and proposals
 Drive resolution of queries related to sales orders
 Set up Projects in the ERP system for sales orders, engineering contracts and internal engineering projects
 Update and maintain delivery/shipment schedule with Manufacturing
 Maintain updates of contract and project status

 Communicate with Sales regarding order and delivery status
 Month and quarter-end revenue calculations and reconciliation
 Process invoices upon project completion, milestones, and product shipment
 Maintain properly updated contracts/order files and shipping documents
 Maintain Rep agreements

Qualifications:

 Possess knowledge of Order Management business practices, policies and procedures
 Competence with MS Office software, database skills, accounting practices
 Strong written/verbal communication skills, excellent customer service and interpersonal skills
 Strong organizational and time management skills
 Attention to detail;
 Demonstrated ability to work as part of a team
 Preferred prior experience with and understanding of modules within Netsuite ERP system
 Accounting experience at the level of general ledger accountant

Requirements:
 BS/BA in Business Administration or related
 5 or more years of relevant experience

Sales Administration Analyst Job Description

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