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Archivist Job Description

Job Purpose-Archivist Job Description

An Archivist will provide professional knowledge and expertise for the planning, development, delivery and enhancement of archive services, and to provide specialist advice to customers of their use and potential.

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They will support teaching, learning, research and engagement, providing advice and information, preparing catalogues and lists, and making collections available to support the full range of users.

Key Responsibilities-Archivist Job Description

Provide professional knowledge and expertise to design, deliver, evaluate and promote archive services to support users in their research and reference needs, ensuring continuity, effectiveness and quality of the services.

-Keep up to date with professional developments and participate in sector-wide professional activities to support service development and innovation.

-Contribute to the acquisition and evaluation, management, curation and development of the archive collections, including supervision of the Archives Reading Room; professional listing, cataloguing and retrieval, to ensure effective service delivery

-Lead and contribute to creation & delivery of specialist outreach and engagement activities, both physical and virtual, to raise awareness and use of the collections; collaborating with academic staff, professional services colleagues, civic organisations and the wider arts & museums sector, to support in curriculum learning, teaching, co-curricular activity and public engagement

-Advise and guide users in the use of the collections, including answering complex research enquiries, assisting research related to holdings, and instructing researchers in the use of specialist material

-Assess information needs and service expectations of all users of the collections, maximising the research potential and impact

-Support and participate in the development of strategy, including service monitoring and enhancement, and training and development to support user needs

-Line manage direct reports, exercising good people management practices including mentoring, coaching, training, advice and guidance as necessary. Ensure the right mix of skills and capabilities through continuous professional development, recruitment and performance feedback.

-Participate in, and if appropriate lead, expert networks, groups and workshops to build and maintain expertise in relevant areas, working collaboratively with other Library, academic, and professional services staff

-Any other duties as allocated by the line manager following consultation with the post holder.

Knowledge Skills Experience and Education-Archivist Job Description

Qualifications, knowledge and experience


Skill level equivalent to achievement of Library Information Management HND, Degree, NVQ4 or basic professional qualification.

Proven experience of planning and progressing work activities within broad professional guidelines and/or broad organisational policy.

Understanding of how the specialist/professional services provided by the post-holder support the objectives of the organisation.

Able to apply an awareness of principles and trends in a specialist or professional field and an awareness of how this affects activities in the business


Membership of CILIP, Archives and Records Association or other relevant professional body

Fellowship or Associate Fellowship of Higher Education Academy

Planning and organising

Able to seek opportunities to progress a broad range of activities within professional guidelines and in support of policy.

Problem solving and initiative

Able to develop understanding of long-standing and complex problems and to apply professional knowledge and experience to solve them.

Management and teamwork

  • Able to proactively work with colleagues in other work areas to achieve outcomes.

  • Able to delegate effectively, understanding the strengths and weaknesses of team members to build effective teamwork.

  • Able to formulate development plans for own staff to meet required skills.

  • Communicating and influencing

  • Able to provide accurate and timely specialist guidance on complex issues.

  • Able to use influencing and negotiating skills to develop understanding and gain co- operation.

Special requirements

Working knowledge of at least one foreign language other than English of special relevance to the archive collections (these include, but are not limited to, French, Spanish, Portuguese, German, Yiddish and Hebrew)

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