• FredaJ

Contracts Negotiator Job Description

Updated: Jun 19

Job Purpose-Contracts Negotiator Job Description

Contracts Negotiator Job Description to review, draft, negotiate and gain approval of a broad spectrum of contracts.

Key Responsibilities-Contracts Negotiator Job Description

• Draft, review and negotiate various types of contracts, referring to the Contracts Manager as required.

• Deploy good working knowledge of contractual issues such as intellectual property, confidentiality, liability, VAT, publications and other related issues within the context of policies and procedures.

• Prepare draft agreements in discussion with Departmental staff taking into consideration specific project requirements.

• Review draft agreements received from sponsors and propose changes, ensuring consistency and adherence to set standards, aiming to achieve the best possible terms, referring to the Contracts Manager as required.

• Liaise with sponsors, staff and administrative staff to reach agreement on changes to draft contracts.

• Appreciate different sponsors’ funding mechanisms, schemes, policies and standard terms.

• Liaise and interact with staff and administrative staff giving clear and concise advice on costing and pricing of contracts.

• Provide advice to staff and administrative staff with respect to contractual issues across a broad range of sponsors (commercial and non-commercial).

• Undertake due diligence and risk management activities in line with policies and procedures.

• Maintain the computerised contract activity log.

• Develop knowledge of policies governing activities in the sector.

• Commitment to continuous personal development both as an individual and as part of a team.

• Be familiar with post-award administration processes to facilitate pre-contractual negotiations/arrangements.

• Undertake ad hoc associated tasks as they arise.

Knowledge Skills Experience and Education-Contracts Negotiator Job Description


A degree in Law or equivalent qualification or relevant work experience (sufficient to provide the technical skill and knowledge required for the role)


Experience in negotiating research and research-related contracts and costing/pricing, ideally, but not necessarily, in the Sector or a similar context.


Good knowledge of contracting issues such as intellectual property, confidentiality, publications, liabilities and other related issues, plus thorough understanding of issues surrounding the marketplace.

Understanding the need and practice of customer focus and customer relationship skills.

Skills & Abilities

Strong inter-personal skills, with the ability to develop effective working relationships with all levels of staff, both within and outside of the company

Appreciation of the need for tact and diplomacy.

Operational excellence – excellent attention to detail, accuracy and professionalism.

Ability to work well under pressure, organise workload effectively to progress numerous projects at any one time and meet deadlines in response to shifting priorities.

Ability to use initiative, work independently and as part of a team.

Excellent communication skills (both verbal and written), with the ability to communicate, negotiate and influence effectively.

Ability to acquire new skills rapidly.

Ability to understand, interpret and communicate complex issues.

Good IT skills, with the ability to use computerised and web-based administrative systems and data sources effectively and with ease.

Sound numerical skills and the ability to do calculations, manipulate and present financial data using spreadsheets.

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