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Executive Assistant Job Description Sales Team

Job Summary-Executive Assistant Job Description Sales Team


Responsible for assisting executives managing calendars, emails, booking travel, processing expenses, supporting and coordinating to ensure efficient team administrative management and communication.


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Success in this role relies on the ability to have exceptional organization, have an in-depth understanding of sales needs to support internal and external initiatives to help drive revenue and efficiencies. This role is ideal for someone with the ability to proactively manage multiple projects simultaneously and establish collaborative relationships at all levels across an organization.


Key responsibilities Executive Assistant Job Description Sales Team


Sales Support


-Support SVP, VP’s, and ensure all administrative support completed in a timely manner


-Provide administrative support to leadership team including management of calendar and timeline of key ad sales initiatives


-Collaborate with the leadership team to develop communications to the global sales teams either on an ad hoc basis or within the internal communications plan


-Process timely, accurate expense reports on behalf of SVP, VPs


-Setting agendas for weekly sales meetings, taking notes and sharing meeting minutes/actions


-Ensure all presentation material has been pre-vetted to ensure appropriate reflection of market


-Develop a comprehensive internal communication plan for Ad Sales weekly meetings, sales trainings as well as other ad hoc events.


-Management of key industry events and planning, i.e. industry touchpoints.


-Client and agency interaction – market facing liaison across CEO / CMO network


-Build and maintain list of key CEO / CMO target clients


-Partner with SVP of sales to develop engagement strategy for key clients to ensure consistent market communication



-Support on ad hoc projects


-Coordination of on-boarding and induction process


-Proactively develop a strong network and working relationships with various constituents across the company in order to accomplish tasks on behalf of the team


Scope & Impact


-Support Leadership in internal organizational needs to drive the team and business forward


-Evaluates the pros and cons of multiple options before making decisions


-Uses a variety of influencing techniques to get people on side and actively involved with projects


-Makes accurate, timely decisions under pressure


-Build strong Relationships



Knowledge, Skills and Experience-Executive Assistant Job Description Sales Team



-Experience working within an ad sales environment


-Work along side management to help identify key agency/client senior execs and media planners and buyers, with solid understanding of the messages that motivate and appeal to them


-Support on key client and industry events


-Experience working within a complex matrix structure strongly desirable


Technical /Functional Skills


-Proficient user of Microsoft Word, PowerPoint, Publisher, Excel and online Internet, & business website FTP applications, and CMS systems


-Skilled in the application of creative concepts that will bring communications alive

-Good Project Management skills and techniques

-Experienced in managing external suppliers

-Sound understanding of the ad sales environment including targets and success measures and an appreciation of the pressures and drivers associated with working in sales


Education


Educated to degree level or equivalent experience

Professional Experience


-Strong administrative and business support working in team structure




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