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Finance Assistant Job Description

Job Purpose-Finance Assistant Job Description


The Finance Assistant will be responsible for a number of finance processing and monitoring tasks providing a high level of customer service to service users and working closely with finance managers and other colleagues.


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Key Responsibilities -Finance Assistant Job Description


Finance transactions


Take complete responsibility for the effective and efficient completion of the

some of the following tasks:


▪ Accounting transactions – obtain supporting records, perform calculations and process in the relevant business system.


▪ Project administration – ensure that expenditure is bona fide, compliant

with terms and condition of funding and within budget; reports are

submitted on time; issues are resolved; liaising with other departments

as required; communicating with budget holders.


▪ Expenditure processing in line with the business processes.

▪ Income processing in line with budget.

▪ Bulk transaction processing – check, verify and upload journals into the accounting system.


Financial administration


Take ownership of allocated tasks which may include the following:


▪ Purchasing – convert requisitions into orders, process purchase orders,

GRN and send invoices to the Payment Centre.


▪ Cash handling in line with processes.


▪ Expense processing via Concur.


▪ Queries – review and provide solutions in a timely manner.


▪ Travel booking arrangements and payment in line with Procurement

policies.



▪ Casual staff – facilitate the process of setting up and paying casual

workers.


▪ Additional administrative and finance tasks are required by the team and

the department.


Customer service and liaison with other teams and departments


▪ Act as the first point of contact in the Finance Support Office, fielding all

financial queries, and answer questions about financial policies and procedures.


▪ Establish good communications and regular contact with key staff in

business units in order to expertly deal with questions regarding purchase

orders, invoices, expenses, fee payments, etc.


▪ Work closely with colleagues in other departments (e.g HR etc.) and answer questions on financial policies and procedures.


▪ Provide a high level of customer service to business units as measured via

customer feedback and assessed through the process.


Business performance management



▪ Responsible for creating, updating and reviewing financial reports to

ensure that budgets at project level are not overspent and all transactions

are correct and bona fide.


▪ Investigate anomalies, suggest solutions, respond to queries; identify more

complex queries to refer to finance managers.


Supporting the preparation of management and year-end accounts,

forecasts and budgets


▪ Understand the month- and year-end processes to ensure that all tasks

are completed to timetable.


▪ Acquire information and documentation from business units for performing

calculations, reconciliations, accruals and pre-payments.


▪ Input amendments into the accounting systems and maintain supporting

records to satisfy the requirements of auditors.


Ensure compliance and effective financial control


▪ Use financial systems to ensure accurate recording in compliance with

relevant accounting policies and standards.


▪ Produce and review standard exception reports to identify areas of noncompliance.


▪ Keep up-to-date with accounting and regulatory developments to ensure compliance.



Personal and professional development and training


▪ Identify, highlight and address development needs to ensure continuing

professional development and the necessary experience by attending

relevant courses.


Other responsibilities

▪ Provide administrative assistance to more senior colleagues including

filing, photocopying, receiving mail, drafting correspondence, etc.


▪ Any other duties as appropriate to grade and role


Knowledge Skills Experience and Qualifications-Finance Assistant Job Description


Skills

▪ Excellent interpersonal and communication skills

▪ Good IT skills with Office applications particularly Excel, Word and Outlook

▪ Accuracy and attention to detail

▪ Ability to work under pressure and to tight deadlines

▪ Good analytical and problemsolving skills


Qualifications, certification and training


▪ 5 GCSEs or equivalent (including Maths and English) with grades C

and above



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