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Finance Assistant Job Description

Job Purpose-Finance Assistant Job Description

The Finance Assistant will be responsible for a number of finance processing and monitoring tasks providing a high level of customer service to service users and working closely with finance managers and other colleagues.

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Key Responsibilities -Finance Assistant Job Description

Finance transactions

Take complete responsibility for the effective and efficient completion of the

some of the following tasks:

▪ Accounting transactions – obtain supporting records, perform calculations and process in the relevant business system.

▪ Project administration – ensure that expenditure is bona fide, compliant

with terms and condition of funding and within budget; reports are

submitted on time; issues are resolved; liaising with other departments

as required; communicating with budget holders.

▪ Expenditure processing in line with the business processes.

▪ Income processing in line with budget.

▪ Bulk transaction processing – check, verify and upload journals into the accounting system.

Financial administration

Take ownership of allocated tasks which may include the following:

▪ Purchasing – convert requisitions into orders, process purchase orders,

GRN and send invoices to the Payment Centre.

▪ Cash handling in line with processes.

▪ Expense processing via Concur.

▪ Queries – review and provide solutions in a timely manner.

▪ Travel booking arrangements and payment in line with Procurement


▪ Casual staff – facilitate the process of setting up and paying casual


▪ Additional administrative and finance tasks are required by the team and

the department.

Customer service and liaison with other teams and departments

▪ Act as the first point of contact in the Finance Support Office, fielding all

financial queries, and answer questions about financial policies and procedures.

▪ Establish good communications and regular contact with key staff in

business units in order to expertly deal with questions regarding purchase

orders, invoices, expenses, fee payments, etc.

▪ Work closely with colleagues in other departments (e.g HR etc.) and answer questions on financial policies and procedures.

▪ Provide a high level of customer service to business units as measured via

customer feedback and assessed through the process.

Business performance management

▪ Responsible for creating, updating and reviewing financial reports to

ensure that budgets at project level are not overspent and all transactions

are correct and bona fide.

▪ Investigate anomalies, suggest solutions, respond to queries; identify more

complex queries to refer to finance managers.

Supporting the preparation of management and year-end accounts,

forecasts and budgets

▪ Understand the month- and year-end processes to ensure that all tasks

are completed to timetable.

▪ Acquire information and documentation from business units for performing

calculations, reconciliations, accruals and pre-payments.

▪ Input amendments into the accounting systems and maintain supporting

records to satisfy the requirements of auditors.

Ensure compliance and effective financial control

▪ Use financial systems to ensure accurate recording in compliance with

relevant accounting policies and standards.

▪ Produce and review standard exception reports to identify areas of noncompliance.

▪ Keep up-to-date with accounting and regulatory developments to ensure compliance.

Personal and professional development and training

▪ Identify, highlight and address development needs to ensure continuing

professional development and the necessary experience by attending

relevant courses.

Other responsibilities

▪ Provide administrative assistance to more senior colleagues including

filing, photocopying, receiving mail, drafting correspondence, etc.

▪ Any other duties as appropriate to grade and role

Knowledge Skills Experience and Qualifications-Finance Assistant Job Description


▪ Excellent interpersonal and communication skills

▪ Good IT skills with Office applications particularly Excel, Word and Outlook

▪ Accuracy and attention to detail

▪ Ability to work under pressure and to tight deadlines

▪ Good analytical and problemsolving skills

Qualifications, certification and training

▪ 5 GCSEs or equivalent (including Maths and English) with grades C

and above

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