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Head of Planning Job Description

Job Purpose-Head of Planning Job Description

The Head of Planning is responsible for coordinating an integrated, evidence-based approach to planning across the business. They will work with senior colleagues across the institution to develop, interpret and disseminate data to underpin planning and decision-making relating to resources, portfolio management and commercial activity, in line with strategy.

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Key Responsibilities-Head of Planning Job Description

8.1 Communicating Effectively

• Coordinate the process for integrated strategic planning. This includes preparation of the annual timetable, the preparation of guidance and templates, provision of appropriate data, and the incorporation of the institutional KPIs which will drive institutional performance.

There will be need for good communication, follow up, event organisation and the production of an annual operating plan.

• Work closely and regularly with members of the Strategic Executive Team and senior staff across the business, and have the enthusiasm and inter-personal skills necessary for success in this key role.

• Report to the Strategic Executive Team on institutional performance from external publicly available data

8.2 Leadership and Working Collaboratively

• Lead and manage Planning team including performance reviews.

• Lead and coordinate a returns group which meets ahead of submission dates to ensure the institution meets the requirements of the returns and data presented is appropriate.

• Working with minimal supervision, shape, scope and manage strategic projects linked to institutional objectives including working with project sponsors to create and manage the proposal process for business cases, utilising project management techniques to take approved projects forward.

• Lead the annual planning cycle on behalf of the Strategic Executive Team.

8.3 Liaison and Networking

• Work with others involved in strategic planning to guide and coordinate the provision and development of planning support for Colleagues in support of institutional planning.

• Participate in committees and working groups as required, and to be proactive in maintaining awareness of discussions and decisions in those fora where this relates to the responsibilities of the post-holder.

• Guide and ensure the close coordination of the contribution from other staff involved in strategic planning in the provision of support with planning matters.

• Provide strategic project support as required on key initiatives which are linked to the delivery of institutional strategy

• Work with colleagues to establish student number forecasts, developing and refining a predictive model during the recruitment cycle.

• Work with colleagues to provide suitable data for portfolio development and monitoring.

• Develop an overview of institutional good practices from working closely with colleagues across the university, which can be more widely included in the development of strategies, strategic plans and KPIs. This knowledge should inform recommendations on improvements to institutional planning and strategy.

8.4 Delivering a High Quality Standard of Service

• Deliver timely and accurate information often with tight deadlines to senior colleagues

8.5 Effective Decision Making

• Develop and manage a process for monitoring and reporting formally on progress against agreed targets in the plans.

• Develop, monitor and report on institutional strategic and professional services KPIs.

• Oversee institutional league table submissions and their subsequent analysis and reporting

• Recommend strategic decisions based on analysis of business intelligence

8.6 Planning and Organising Self and Others

• Plan and organise work for members of the team.

• Feed in priorities to the finance department strategic plan

8.7 Innovation and Improvement (Effective Problem Solving)

• Lead on improving data handling across the institution.

• Design, coordinate and deliver on strategic projects as required, utilising project management techniques.

8.8 Analysis and Research

• Maintain awareness of relevant sector developments, including participation in appropriate external events and networks to gather intelligence, insights and examples of best practice.

• Analyse data that will be used to drive policy and strategy

• Maintain an up to date knowledge of the sector regulatory environment.

8.9 Sensory and Physical Demands

• Standard for office work

8.10 Work Environment

• Hybrid working with up to 40% of time spent working from home

• As a senior member of staff they will be expected to take action to ensure applicable health and safety guidelines are followed for the benefit of themselves and the wider team.

8.11 Pastoral Care and Welfare

• Expected to show basic sensitivity to colleagues and customers.

8.12 Team Development

• Undertake PDPs with staff on an annual basis which includes identifying training needs

Knowledge Skills Experience Education-Head of Planning Job Description


  • Degree or equivalent Advanced IT skills including advanced manipulation of data in Excel Higher degree (in relevant field) or appropriate technical qualification

Proven Experience:

  • Substantial and relevant experience within a planning role or as a key role in a planning process

  • Experience of analysing data to identify key issues within the data and reporting this to Senior Management Experience of understanding the detail but ability to see the bigger picture

  • Excellent computer literacy Skills in data analysis

  • Excellent attention to detail with an ability to analyse complex issues

  • Evidence of consistently delivering high quality results

  • Ability to synthesise the findings of numerous data sources into a comprehensive action led report Experience of using planning software

Managing self and inspiring others:

  • Positive and proactive individual capable of a high level of independent working Innovative approach Self-motivated with an ability to work independently

  • Able to plan own workload, and that of others and to manage priorities for self and the team

  • Able to inspire others in order to achieve the required outcomes

Working together:

  • Excellent written and oral communication skills

  • Ability to build strong working relationships

  • Good team working abilities

Organisational and stakeholder awareness:

  • Ability to solve problems in accordance with procedures

  • Ability to proactively anticipate and plan for likely problem areas/obstacles by assessing and managing risk

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