• FredaJ

HR Recruitment Officer Job Description

Job Summary HR Recruitment Officer

To support the provision of a recruitment and selection service and maintain an accurate HR database. Participate in providing efficient and effective HR support to managers, staff and members of the public. To be responsible for the administration of Job Evaluation and Vacancy Control processes.

Key Responsibilities HR Recruitment Officer

• To support the recruitment and selection process generally, ensuring that procedures and policies in relation to advertising, interviewing and appointments are adhered to:

- Processing of job adverts

- To receive and deal with all enquiries related to vacancies

- To deal with requests for application forms and all related administration

- To prepare for and assist Managers with on-line shortlisting

- To support managers in the planning and arranging of interviews and to ensure that all necessary checks are carried out before candidates are invited to interview

- To be responsible for ensuring that all necessary pre-employment checks have been carried out and are recorded as required

- Awareness of all recruitment procedures including Equal Opportunities information, declaration of convictions, Data Protection Act requirements and ensure this is adhered to at all times

- To liaise with Occupational Health in relation to all new appointments

- To produce written statements of terms and conditions of service and to ensure the documentation relating to new recruits is completed

- To work with Managers on ensuring the time to recruit KPI is adhered to

- To internally audit recruitment files to ensure the team are adhering to policy

• To ensure that input to Electronic Staff Records Computer System is accurate and up to date. The postholder will also be expected to undertake routine quality control checks.

• To be responsible for the timely and accurate issuing of written statements of Terms and Conditions of Service, and the production and distribution of personal files.

• To be responsible for the administration of an efficient Agenda for Job Evaluation process, and ensure the process is maintained within the agreed KPI’s.

• Liaising with Management and Staff Side representatives to co-ordinate Job Evaluation panel meetings, and with line managers to ensure that documentation is complete and accurate in accordance with processes.

• To be responsible for the effective administration of the Vacancy Control process.

• To be responsible for the timely and accurate issuing of Honorary Contracts, ensuring that all necessary checks have been carried out beforehand.

• To issue ID badges to staff as and when required in accordance with policy.

• To issue/retrieve Smart cards including password/access/maintaining an accurate database.

• To undertake clerical procedures including photocopying, distribution of information, filing, stationary, ordering and all incoming/outgoing mail etc.

• To participate in the departmental reception rota

• To accurately document and process all change forms and termination of employment

• To accurately advise managers of current Terms and Conditions of Service

• Participate in the development of HR Systems

• To arrange meetings and ensure associated documentation is prepared in advance of the meetings

• To be responsible for ordering/purchasing of non-stock items as required, in addition to maintaining regular stationary stocks

• To develop and maintain accurate filing systems, including electronic systems

• To ensure that the HR department projects a positive and professional image at all times in its dealing with visitors to the department

• As HR services develop the postholder will have opportunities to work in areas not specifically described above, and will be expected to contribute fully and flexibly to the continuing review and development of the HR service.

• Any other duties commensurate with the post and grade

The postholder is expected to cover the duties of colleagues in posts of the same pay band or lower and within the range of the postholder’s knowledge and skills. A postholder may request a review (and re-evaluation) of his/her position document if he/she considers that any duty, if added to the existing duties, would affect the band of the post.

Knowledge Skills and Education


• Educated to NVQ3 or equivalent in relevant area.

• Qualification in HR (or willing to work towards)


• Awareness of current HR issues in the NHS

• Knowledge of the NHS Employers Employment Check Standards.

• Knowledge of confidentiality

• Knowledge of health and safety

Skills and Abilities

• Excellent communication skills

• Organisational skills

• Ability to influence managers

• Able to work as part of team

• Ability to work using own initiative and under pressure

• Able to demonstrate customer focus

• IT skills- word processing/spreadsheet

• Able to analyse systems and instigate change where appropriate

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