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HR Recruitment Officer Job Description

Job Purpose-HR Recruitment Officer Job Description

Get Paid To Use Facebook, Twitter and YouTube

The main focus of this post is to recruit new staff in a pro-active, cost

effective and timely manner.

Key Responsibilities- HR Recruitment Officer Job Description

The Recruitment Officer is required to build up excellent working relationships with recruiting managers, ensuring recruitment is conducted in as pro-active a way as possible,

utilising various recruitment methods and in accordance with recruitment and

selection procedures. To include:

• Initiating contact with recruiting managers following approval to recruit.

• Providing advice to recruiting managers on suitable advertising media (eg print,

online, social) using data obtained from previous campaigns and based on

knowledge of the recruitment market.

• Ensuring job details are accurate prior to advertisement and the correct approval

process has been completed.

• Review job descriptions and person specifications to ensure they are fit for purpose,

inclusive and relevant.

• Advise on advert content and ensure the job is presented in the best way.

• Create bespoke application forms for campaigns.

• Monitor campaigns and react as appropriate, keeping recruiting managers informed

on progress.

• Review completed shortlisting to ensure accuracy and adherence to the Disability

Confident Scheme.

• Be aware of UKVI visa requirements when recruiting.

• Identify possible areas for improvement in the recruitment and selection process.

• Review each campaign post recruitment and ensure a continuous improvement

approach for the next time.

• Run regular reports on recruitment activity for stakeholders.

• Assist with running the Recruitment and Selection training session for managers.

The Recruitment Officer is also responsible for the associated recruitment administrative tasks, to include:

• Responding to recruitment phone calls and emails within agreed time frames.

• Maintaining recruitment web pages.

• Meeting with recruitment agencies and advertisers.

• Preparing recruitment information packs.

• Market the organisation as an employer of choice, attending recruitment events when


• Maintaining recruitment module of HR database, ensuring every

campaign is always up to date.

• Co-ordinating the shortlisting process.

• Arranging interviews/selection processes, to include composition of panel, scheduling of interviews, room booking etc.

• Actioning all recruitment correspondence, including invitations to interviews and

regret emails.

• Interviewing on occasion, if necessary.

• Process invoices related to general administration and recruitment.

• Archive recruitment files as necessary and ensure they are destroyed after

appropriate time frame.


• Process pre-employment checks to include Right to Work checks, DBS checks

(where required), qualification/professional membership checks.

• Apply for references for all new starters, chasing as required and following up as


• Ensure pre-employment health checks are completed and any concerns raised with

HR Advisers.

• Drafting and issuing appointment letters and contracts under direction of the HR Coordinator ensuring other relevant paperwork is correctly and accurately completed,

setting up new and maintaining employee files (electronic and paper) as appropriate

to include all relevant documentation.

• Provide new starter details to line managers in a timely fashion.

Knowledge Skills Experience and Education-HR Recruitment Officer


  • GCSE (or equivalent) Maths at grade C/4 or above

  • GCSE (or equivalent) English at grade C/4 or above


  • Dealing with and building relationships with staff, management and candidates

  • At least 2 years’ experience of working in a busy office in an administrative role

  • Experience or understanding of recruiting staff, either

  • within a HR/recruitment function or as a manager

  • Experience of using social media or other recruitment platforms to source candidates

  • HR administration


  • Office administrative procedures

  • Recruitment processes

  • Proficient in the use of: MS Word, Outlook Excel

  • Knowledge and experience of using databases

  • Knowledge and experience of using an applicant tracking system/HR database, ideally iTrent

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