• FredaJ

Payroll Operations Manager Job Description

Updated: Jun 19

Job Purpose-Payroll Operations Manager Job Description

Payroll Operations Manager Job Description to assist in the production of payrolls, expenses and fees, ensuring that the procedures laid down are properly understood and carried out.

Key Responsibilities-Payroll Operations Manager Job Description

• Responsibility for the production of all payrolls and the processing of fees and expenses ensuring that the procedures are properly understood and carried out by the Payroll team;

• Recruiting, training and supervising staff in payroll procedures and all payrolls, expenses and fees related matters;

• Assisting and advising in the setting up of new payroll procedures and devising amendments to existing procedures as appropriate;

• Assisting in the development of new payroll systems and developments to existing ones. Undertaking tasks and projects that require the application of specialist knowledge;

• General oversight and assisting with the allocation and checking of work, ensuring that deadlines and accuracy are maintained;

• Keeping up to date with and advising on existing and new legislation particularly in relation to Income Tax, National Insurance Contributions, SSP, SMP, SAP and SPP;

• Running simulation and update payroll calculation cycles for all payrolls, dealing with rejection and warning messages. Processing payroll result feeds to Finance;

• Using SAP to assist in generating high quality data in an efficient manner;

• Running various SAP reports e.g. P45’s, Wage Type Statements for checking payroll calculations, Court Orders, absence reports etc;

• Checking Payroll output for errors and that the procedures have been properly carried out;

• Balancing of Income Tax, National Insurance Contributions, SMP etc. and preparing the payment calculation for HMRC at the end of each month;

• Assisting with tax year end reporting for all payroll entities which includes balancing of Income Tax, National Insurance Contributions and SMP, dealing with P60s, P11Ds and comprehensive checking of all returns;

• Responsibility for the accuracy of accounts e.g. Council Tax and Attachment of Earnings Orders, etc;

• Advising staff in other departments (e.g. Human Resources and Pensions) on Payroll related matters;

• Handling enquires on complex matters and responding to correspondence and enquiries;

• General oversight of individual backdated pay awards and recalculation of pay;

• Deputising for the Head of Payroll when required.

Knowledge Skills Experience Education-Payroll Operations Manager Job Description

• An enthusiasm for and experience of working in a payroll office, supporting legislative and departmental practices and processes; delivering an excellent customer service experience;

• Comprehensive knowledge of payroll procedures and statutory requirements with experience running large complex payrolls;

• Excellent communication skills, with the ability to clearly articulate complex information, modifying your approach to suit different audiences;

• The ability to work effectively in a team environment by collaborating, supporting and valuing the contribution of colleague;

• A flexible approach, with excellent organisational, planning and time management skills, with the ability to adapt priorities to meet deadlines and conflicting demands across the service as peak workloads require;

• Strong judgment and initiative with the ability to effectively interpret and apply policies and procedures, understand and solve problems, and make suggestions for improvements;

• Strong IT skills and be proficient in the use of Microsoft Office products, particularly Word and Excel;

• Excellent accuracy and attention to detail;

• Experience of handling sensitive information and an ability to maintain confidentiality and work with discretion;

• Evidence of a commitment to continuous professional development.

You may also have:

• Customer Service Focus

• Excellent people management skills with the ability to train, support and supervise staff on all payroll related matters;

• Working knowledge and understanding of tax year end reporting which includes balancing the various returns, dealing with P60’s, P11D’s etc. Coupled with a good understanding of Benefits in Kind legislation;

• Knowledge of SAP payroll system;

Previous experience of analysing, designing and implementing new processes;

• Diploma in Payroll Management or equivalent experience.

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