• FredaJ

Sales Administration Analyst Job Description

Job Summary Sales Administration Analyst

The Sales Administration Analyst will have primary responsibility for the complete administration of the sales order process. Duties will include a direct interface with Sales, Manufacturing, Engineering, and Finance to review and validate quotes and customer documentation, coordinating with these functions within the Company to obtain approvals, maintain quotes, close open items in order to execute a contract, manage order entry, backlog maintenance, order fulfillment and invoicing.

Main responsibilities-Sales Administration Analyst Job Description

Administer entire sales order process including:

Maintain current and accurate customer files and information

Liaison between Sales and other departments in the company to approve and close a purchase orders and contracts

Prepare and process sales orders

Maintain and track quotes and proposals

Drive resolution of queries related to sales orders

Set up Projects in the ERP system for sales orders, engineering contracts and internal engineering projects

Update and maintain delivery/shipment schedule with Manufacturing

Maintain updates of contract and project status

Communicate with Sales regarding order and delivery status

Month and quarter-end revenue calculations and reconciliation

Process invoices upon project completion, milestones, and product shipment

Maintain properly updated contracts/order files and shipping documents

Maintain Rep agreements

Knowledge, Skills and Abilities-Sales Administration Analyst Job Description


Possess knowledge of Order Management business practices, policies and procedures

Competence with MS Office software, database skills, accounting practices

Strong written/verbal communication skills, excellent customer service and interpersonal skills

Strong organizational and time management skills

Attention to detail;

Demonstrated ability to work as part of a team

Preferred prior experience with and understanding of modules within Netsuite ERP system

Accounting experience at the level of general ledger accountant


BS/BA in Business Administration or related

5 or more years of relevant experience

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