• FredaJ

Sales Administration Analyst Job Description

Job Summary Sales Administration Analyst


The Sales Administration Analyst will have primary responsibility for the complete administration of the sales order process. Duties will include a direct interface with Sales, Manufacturing, Engineering, and Finance to review and validate quotes and customer documentation, coordinating with these functions within the Company to obtain approvals, maintain quotes, close open items in order to execute a contract, manage order entry, backlog maintenance, order fulfillment and invoicing.



Main responsibilities-Sales Administration Analyst Job Description

Administer entire sales order process including:


Maintain current and accurate customer files and information

Liaison between Sales and other departments in the company to approve and close a purchase orders and contracts


Prepare and process sales orders


Maintain and track quotes and proposals


Drive resolution of queries related to sales orders


Set up Projects in the ERP system for sales orders, engineering contracts and internal engineering projects


Update and maintain delivery/shipment schedule with Manufacturing


Maintain updates of contract and project status


Communicate with Sales regarding order and delivery status



Month and quarter-end revenue calculations and reconciliation


Process invoices upon project completion, milestones, and product shipment


Maintain properly updated contracts/order files and shipping documents


Maintain Rep agreements


Knowledge, Skills and Abilities-Sales Administration Analyst Job Description

Qualifications:


Possess knowledge of Order Management business practices, policies and procedures


Competence with MS Office software, database skills, accounting practices


Strong written/verbal communication skills, excellent customer service and interpersonal skills


Strong organizational and time management skills


Attention to detail;



Demonstrated ability to work as part of a team


Preferred prior experience with and understanding of modules within Netsuite ERP system


Accounting experience at the level of general ledger accountant


Requirements:


BS/BA in Business Administration or related


5 or more years of relevant experience

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